How to book the event hall

1. Read through the Event Hall & Facility section of the website to learn about our venue and check the online calendar to see if the date you are interested in is available.  
2. Contact Sharon Bulger, Facility Manager, to book a tour or put a date on hold. Please note tours are held weekdays only. 
3. Once you are ready to book the space, please be sure to have the following information ready:

• Main contact’s full name, address, contact numbers and the email address you wish to use for all communication
• Secondary contact’s full name and contact numbers
• The rental date you wish to book and the start and end time for your booking. (Please remember that your start and end time will need to include your set up and take down time. Events typically need a minimum of 2 hours of set up and 1 hour of take down. Meetings typically need 1 hour of set up and 30 minutes to 1 hour of take down).
• Estimated number of guests that will attend, including yourselves
• Purpose of the booking (ie. Meeting or Event – if it is a wedding, are you booking a ceremony, reception or both?)
• A valid credit card to provide the non-refundable rental deposit ($800 for 8+ hour events, $500 for 5+ hour events, $250 for meetings)

4.     To complete your booking, you will receive a contract via email. This contract needs to be signed and returned to the UBC Boathouse within 30 days of making your booking in order for your booking to be considered confirmed.

Renters "To Do" List (Download PDF)

Please complete and provide the items on this list 30 days prior to your rental date.
If your booking takes place within 30 days of your rental day, these items will need to be completed and provided immediately:

• Name of preferred caterer being used (or external caterer if paying the galley fee)
• The final number of event attendees and the final list of additional rental items to add to your rental.
• Provide damage deposit of $250.00 on a valid credit card.
• Pay remaining balance of rental booking.
• Obtain Special Event Liquor License (provide a copy).
• Obtain special event insurance permit (provide a copy).
• You must provide UBC Boathouse with a contact person for your event that will be onsite for the entire event, and is not the bride or groom in the case of a wedding. Please provide the person’s full name and cell number

Complete list of all vendors that will be involved in your event as well as main contact names and numbers

Special Event Liquor License

instructions for UBC Boathouse event hall:

• Our hall is not a liquor establishment nor is it licensed.
• Client must obtain a Special Occasion liquor license for their event.
• License is for one day only.

Who can apply for the license?

• Person with a driving license.
• Must be able to supervise the event with regards to the liquor and bar.

How do you get a liquor license?

1. Obtain a liquor license form from any BC government liquor store
2. Complete the form and take it to the Richmond RCMP for approval (located south of Richmond Centre Mall on Minoru Boulevard )
3. Once the RCMP has approved your license, take it back to the liquor store and pay the license fee: $25.00- $45.00

Special Event Insurance Instruction

All event hall renters are required to get special event insurance for each event. This can be purchased at the time of signing your contract.