      
TO BOOK YOUR EVENT, CONTACT the UBC Boathouse Coordinator, Rena, at 604.247.2627 or by email at rentals@ubcboathouse.com.
The following information has been compiled to assist those renting the John MS Lecky Boathouse. The information here is not intended to, nor does change or alter any terms or conditions contained in the rental agreement.
1. Standard booking periods for functions/weddings are as follows:
5 hour time blocks available daily: 9 am to 2 pm and 4 pm to 9 pm;
8 hour time blocks available daily: 7 am to 3 pm and 4pm to 12 pm.
( Meetings may be booked by the hour, minimum if 2 hours)
2. The Facility has items that are "FREE OF CHARGE" with any rental:
50 black chairs,
4 eight foot rectangular tables (30" x 96")
14 six foot rectangular tables (30" x 72")
8 four foot rectangular tables (25" x 48")
Built in sound system
Multi disc CD player
1 microphone( 20" connecting cord)
1 IPOD connection
1 projector
1 projector screen
These items are available on site. Renters are welcome to use these but are responsible for setting them up and taking them down and returning them to the appropriate storage rooms.
3. We have other furnishings and equipment available for an "ADDITIONAL RENTAL CHARGE". Please see "additional rental items" in the "rental package" above for a complete list of items and their associated cost. Renters are responsible for setting them up and taking them down and returning them to the appropriate storage rooms.
4. The service kitchen at the Facility has two microwaves, a standard size refrigerator and full-size freezer that can be used. Two sinks and ample counter space is also available. All appliances and counters must be cleaned after use.
5. The John MS Lecky UBC Boathouse is an entirely smoke free facility. NO Smoking anywhere on the premises. This includes all ramps, balconies, and docks. Patrons will need to move to the dyke to smoke.
6. The Function Room measures 44' x 66' (2904 sq ft) and opens onto a 44' x 9' balcony that overlooks the river. A fireplace is located in the Northwest corner of the Function Room.
7. Reservations and Booking procedure:
No booking will be considered guaranteed until a rental deposit has been paid, and an executed contract is in place. Generally, the facility coordinator will work with prospective tenants and place a temporary hold on a date for a period of up to two weeks. However, if another inquiry is made for the date being held, a prospective tenant will have 24 hours to pay the required deposit and provide an executed contract.
8. Time for set-up and take-down:
Set-up:
The management of the facility recognizes that at times there is a requirement for use of the building to accommodate set-up and take-down in periods that extend beyond the period booked. Additional hours can be purchased for $100 per hour at the time of booking and it is recommended that all tenants book and pay for any additional time required. As there may be a requirement for rental furniture or product to be delivered to the facility, the delivery must take place during the paid times of the rental booking. Renters may use a period of up to two hours in advance of the start of their rental period for delivery of rental furniture and event set-up. Again, all tenants must secure additional time required for set-up as part of their rental contract.
Take-down:
Additional timer required at the end of a booking period can and should be booked as part of the rental contract. Tenants whose events carry on after the end of their booking period will be charged an additional $200 per hour, or part thereof for additional use.
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